Privacy policy for applicants (m/f/d) 

We are delighted that you wish to apply for Aeris GmbH. In the following we will explain how your personal data is processed for your application and will provide additional relevant information in this context.

1. Who is responsible for processing your personal data?

Aeris GmbH, Hans-Stiessberger-Str. 2a, 85540 Haar, Germany (hereinafter referred to as "we") is the responsible party as defined in the EU General Data Protection Regulations (“GDPR”).

2. Data Protection Officer

For any questions regarding your personal data and for information about your rights pursuant to the GDPR, you can contact our Data Protection Officer via email at datenschutz@aeris.de. Alternatively, you can call our Data Protection Coordinator on +49 (89) 900 506-0.

3. For what purpose and legal reasons do we process your personal data?

We process your personal data for the purpose of your application for employment where this is required to make a decision about your suitability to work for us. Section 26 para. 1 and Section 8 page 2 GDPR shall form the legal basis for this. Furthermore, we may process your personal data where required to defend against any legal claims arising from the application process. Article 6 para. 1 letter f GDPR shall form the legal basis for this, legitimate interests may include a burden of proof in proceedings pursuant to the General Act on Equal Treatment (AGG). Should an employment relationship exist between you and us, we may process the personal data already provided by you for the purpose of the employment relationship pursuant to Section 26 para. 1 GDPR if this is necessary to continue or terminate the employment relationship or exercise or fulfil the rights and obligations of the representation of interests of the employees from a law or tariff agreement or a company or service agreement (collective agreement).

4. What categories of personal data do we process?

We process data linked to your application. This may include general information about you (such as your name, address and contact details), information about your professional qualifications and education or details about your professional training or other information provided to us in connection with your application.

5. Will you transfer information to a third country?

The transfer of information to a third country is not envisaged.

6. How long do you store data for?

We store your personal data until a decision about your application has been made. Should you not enter into an employment relationship with us, we may continue to store your data if this is required for the purpose of resolving any potential legal disputes. The application documents will be deleted no later than six months following notification of the rejection decision, provided longer storage is not required due to legal proceedings.

7. What are your rights?

As an applicant, you can exercise certain data protection rights on a case-by-case basis. You may contact us or our Data Protection Officer at any time using the information mentioned in points 1 and 2.

a. Information 
You have the right to request information at any time regarding your data that is processed by us as well as request access to your personal data and/or copies of this data. This includes information about the purpose of the information, the category of data used, their recipient and access rights as well as, where required, the planned duration of data storage or, if this is not possible, the criteria for determining this duration; 

b. Rectification, deletion or restriction of processing
You have the right to request that any inaccurate personal data be rectified. With regards to the purpose of processing, you have the right to request the completion of any incomplete personal data, including the use of a supplementary declaration.

c. Right of objection
Where your personal data is processed based on Article 6 para. 1 letter f GDPR, you have the right to reject, on grounds relating to your particular situation, to the processing of data relating to you. We will no longer process this personal data unless we are able to provide compelling legitimate grounds for processing data that outweighs your interests, rights and freedoms, or where processing is required to exercise or defend against legal claims.

d. Right of withdrawal
Where processing is based on your consent, you have the right to revoke this consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You may contact us or our Data Protection Officer at any time using the above-mentioned contact information.

e. Right to erasure 
You have the right to request the immediate erasure of your personal data by us and we are obliged to erase your personal data without delay, provided one of the following reasons applies:

- The personal data collected or otherwise processed is no longer required
- You have exercised your right of objection pursuant to number 7.c above and there are no overriding legitimate reasons for processing your data.
- Your personal data was unlawfully processed.
- The erasure of personal data is required to fulfil a legal obligation according to European Union law or Member State law, under which we are governed.

This shall not apply where processing is required:
- to fulfil a legal obligation as required by European Union law or Member State law, under which we are governed.
- to exercise or defend against legal disputes.

f. Right to restrict processing
You have the right to request the restriction of processing if one of the following requirements is met:

- the accuracy of your personal data is contested by you and for a duration that enables us to check the accuracy of your personal data,
- processing is unlawful and you reject to the deletion of your personal data and instead request limitation of processing of your personal data;
- we no longer require your personal data for the purpose of processing, however it is required to exercise or resolve legal claims, or
- you have objected to processing pursuant to number 7.c above and it still has not been ascertained whether our legal reasons outweigh those of your own.

If processing is limited pursuant to letter e, this personal data - apart from its storage - may only be processed with your consent or to exercise or resolve legal claims or to protect the rights of another natural or legal person or for reasons of major public interest of the European Union or a Member State. If you have requested restriction of processing, we will inform you before implementing this restriction.

g. Right of appeal
Irrespective of any other administrative and judicial legal remedies, you have the right to file an appeal with a regulatory authority, particularly in the Member State where you reside or work, or at the location of the alleged violation, if you believe that the processing of your personal data breaches the GDPR.

8. Requirement to provide personal data

You are neither legally nor contractually required to provide personal data, nor are you obliged to provide personal data. However, personal data is required in order to conclude an employment contract with us. This means that should you choose not to provide personal data in your application, we will not be able to employ you.